Data Management and Security Group

Data Standards

• All data in the system must be maintained by an appropriate University individual or agency who will be the custodian of that data.
• When the data custodian cannot be the data owner, the data custodian will (in conjunction with the owner) establish written procedures to keep data accurate and current.  The data owner is responsible to provide current, accurate data in accordance with established procedures.
• Shared data is the responsibility by all data custodians and/or owners for consistency with data standards.

Documentation and Training

• Captivate software for "how-to" training
• Computer-based Training modules added to AppLEAP website

Security and Reporting

• Examining security for all modules
• Fine Grain Access for Banner Student module

Security Procedures

• Banner System Access Request
• Banner Temporary Student Account Access Request
• Banner Account Delete Process and Policy
• Social Security Number masking

Shared Data Issues

• Name and ID change procedures (in progress)
• Duplicate PIDM issues
• Review of Advancement and Student name discrepancies
• Ongoing work sessions for reviewing procedures
• Review shared degree code and school index file tables

System Upgrades

• Banner system upgrade to 7.5 for all modules, pending upgrade to 8.0.

Committee Membership

• Don Rankins, Registrar's Office, Co-Chair
• Rick Presnell, Finance, Co-Chair
• Teresa Canton, AppLEAP
• Darlene Risk, Academic Affairs
• Stefanie Whitworth, Admissions
• Misty Reece, Admissions
• James Hayes, Advancement
• Connie Adams, Advancement
• Rachel Robinson, Advancement
• David Webber, Business Systems
• Libby Clawson, Controller's Office
• Autumn Carpenter, Financial Aid
• Richard Shook, Business Systems
• Cindy Harper, Human Resources
• Lynn Secreast, Information Technology Services
• Jonathan Burgess, Information Technology Services
• Linda Herron, Information Technology Services (BARS)
• Linda Atkinson, Information Technology Services (BARS)
• Toni Becvinovski, Registrar's Office
• Tena Miller, Registrar's Office
• Patty Dale, Registrar's Office
• Heather Langdon, Institutional Research
• Anna Basnight, Graduate Studies and Research
• Dalene Mast, Internal Audits
• Teressa Hollars, Student Employment
• Traci Royster, Student Employment
• Kay Wood, Payroll
• Jeff Williams, Information Technology Services
• Steve Wright, Student Accounts

Committee Minutes

• August 31, 2006 minutes
• September 28, 2006 minutes
• November 2, 2006 minutes
• December 14 , 2006 minutes
• February 22, 2007 minutes
• March 27, 2007 minutes
• June 28, 2007 minutes
• September 29, 2007 minutes
• November 29, 2007 minutes
• January 31, 2008 minutes
• March 27, 2008 minutes

Work Session Minutes

• HR and Student Name and ID Change Work Session 10-18-06
• Current Name Field Work Session 1-11-07
• Duplicate PIDM Work Session 1-11-07
• Nolij Push into Banner Work Session 4-5-07
• Address Maintenance Work Session 7-17-07
• Address Maintenance and Self Service Work Session 7-26-07
• Self Service Address Updates Work Session 8-30-07

ASU Resource Manual

Updated Data Management Standards Manual (updates in progress)

Current Data Management Standards Manual (some areas are under review)